The Client Ledger Reports AutoFile is run for a specific client, as and when required. It automatically generates the reports from Xero Ledger, brings them into FYI and automatically files them. It can be run for any of your clients in FYI where you have been granted access to their Xero Ledger.
Reports that can be automated include:
- Profit and Loss
- Balance Sheet
- Bank Summary
- Trial Balance
If the amounts in the ledger change, simply re-run the batch to create a new version of the reports in FYI.
The Client Ledger Reports AutoFile automation will have been configured for your practice. Refer to the section Automation.
Note: To produce a batch of reports using the Client Ledger Reports AutoFile, the FYI client must first have been connected to their Xero ledger. This is a one-off step. Refer to Linking an FYI client to a Xero Ledger.
Running the Client Ledger Reports AutoFile
To run the reports:
- In FYI, go to Clients and select the relevant client.
- Go to the Processes tab.
- For the process Client Ledger Reports AutoFile, click Run.
- Select the Date Range - You are given the option to select the date to run the reports for.
"Run as Defined" will use the Date Range that has been set up in the process, but any of the other options for the Date Range can be selected as required.
Each of the reports in the process are imported from Xero Practice Manager and automatically filed in FYI according to the settings in the process.
Displaying the Reports
The reports that have been produced are accessed from the Client - Documents tab.
Re-Running the Automation
If the figures are updated in the Ledger, the automation can be re-run. By re-running the automation, a new version of the reports will be created. The reports will only be updated if you choose to run the process again.
To re-run the automation, select the client in the Client workspace, go to the Processes tab and click Run.
Losing access to the Client's Xero Ledger
If you lose access to a client's Xero Ledger, you will no longer be able to run the automation for that client. You need to link the client again. Refer to Linking a FYI client to a Xero Ledger.