Platform Overview

The FYI Platform

The FYI platform is built around nine core modules, each of which are continually enhanced and improved:

Email Management

Automatically capture and file client emails in Outlook, access email templates, assign tasks and more, without leaving the email you are working on.

For more information, refer to the section Emails.

Document Automation

Auto-Create and Auto-File documents, assign tasks and more, without leaving the document you are working on in Word, Excel or PowerPoint.

Use practice stationery and templates with merge fields to improve quality and productivity.

For more information, refer to the section Documents.

Search and Retrieval

FYI blends emails, documents and client interactions in a single client-centric database in the cloud, so you can access information in seconds.

File and retrieve jobs at a job level, and use views, sorting and filters to locate information, plus the full power of metadata and tags rather than folders.

For more information, refer to the section Search and Retrieval.

Client Management

Record every client interaction, with a dedicated workspace for each client, instant access to recent interactions and the ability to record phone calls, file notes and meetings.

For more information, refer to the section Clients.

Task Management

Add tasks to an email, document, phone call or meeting. Assign tasks to a team member and monitor progress.

For more information, refer to the section Tasks.

Job Management

Track WIP using the Job Board, and add commentary to share with your team. Maintain XPM jobs by recording time from within FYI, synced back to XPM. Add Time against Jobs and XPM Tasks.

For more information, refer to the section Jobs and Time.

Document Workflows

Assign authority to review and approve documents, auto-update the workflow status of documents and save time by applying digital signatures.

For more information, refer to the section Workflows.

Collaborate

Send documents to clients securely, collaborating with clients based on their preference by leveraging sophisticated cloud platforms built for the purpose of collaboration.

For more information, refer to the section Collaborate.

Process Automation

Integrate with a growing number of industry-leading apps to deliver powerful process automations.

• FYI is deeply integrated with Microsoft 365to deliver email and document automation
• Synch your clients, client groups and jobs from Xero Practice Manager
• Automatically capture and file source documents from BGL, OneDrive, and in the near future, from Dropbox and Drive
• Import tax returns from Xero Taxdaily, auto-filing a link in FYI
• Batch-create, import and auto-file consistently names sets of reports from your Client’s Xero Ledgerwith a single click
• Daily import tax assessments from the ATO, with automatic cross-check with Xero Tax, filing and generation of client email correspondence
• Create Custom Processesto automate any repetitive task across the practice. Design your own automations across client service, marketing, practice admin, HR and more.

For more information, refer to the section Process Automation.