The Calendar Entry AutoFile is the Outlook Calendar App. This automatically imports and files client meetings from your users' Outlook calendars. They are created as Meetings in FYI. This allows your practice to automatically store a record of all client meetings.
The Calendar Entry AutoFile only imports calendar entries where the email address of an attendee in the calendar entry is a client email address. If the user has In Tray Review enabled, the calendar entries are added as Meetings to the user's In Tray.
The following is an example of a Meeting record in FYI.
Calendar Entry AutoFile is subject to the following rules:
- It is run retrospectively, only for calendar entries in the past
- The import processes twice a day, every 12 hours
- It only imports and files calendar entries where the email address of an attendee in the calendar entry is a client email address
- Email AutoFile needs to be enabled
- The filing rules follow the same as Email AutoFile regarding In Tray Review. If the user has In Tray Review enabled, the Calendar Entries are added as Meetings to the user's In Tray.
An FYI administrator can turn Calendar Entry AutoFile “on” or “off” for your practice.
Editing the Calendar Entry AutoFile
- From FYI, click the Automation menu option.
- Go to the Apps tab.
- In Calendar Entry AutoFile, click the cog icon to edit this process.
The only setting for the Calendar Entry AutoFile is to set it "On" or "Off".